Amazing Namibia by Private Plane
Before You Go
Travel will be by small private aircraft as well as jeeps, minivans, and game-drive vehicles. Participants should be aware that the game drives are often over bumpy surfaces and can sometimes be long and strenuous. For most activities, a relatively moderate level of exertion is required. You will visit Namibia during the dry season, when it is generally cool and pleasant, with clear skies. Average daily temperatures will be approximately 60°F to 75°F during the day, but be aware that the temperature drops as the sun goes down and nights can be quite chilly.
Please pay close attention to the following sections: Passport and Visa Requirements, Health Information, and Baggage Allowance.
Activity Level & Accommodations
All guests are expected to be in good health. Travel will be by small aircraft as well as jeeps and game-drive vehicles, and participants should be aware that the game drives are often over bumpy surfaces and can sometimes be long and strenuous. Participants should also be able to participate on nature hikes over rough and/or uneven terrain.
If you need assistance with walking or other personal needs, you must be accompanied by an able companion who will help you as we are unable to do so.
Accommodations at some of the world’s most extraordinary properties are a hallmark of Zegrahm’s Cultural Journeys Inspired by Travcoa. Stay at premier hotels, exquisite camps, and luxurious boutique properties in spacious rooms or suites and enjoy spectacular views when available.
Our accommodations on Amazing Namibia include:
- Hilton Windhoek Hotel, Windhoek (Deluxe Suites)
- Little Kulala, Sossuvlei (Villas)
- The Strand Hotel, Swakopmund (Luxury rooms)
- Hoanib Sketeton Coast Camp, Purros Conservancy (Luxury tents)
- Serra Cafema Camp, Kunene-Hartmann Valley (Villas)
- Ongava at Anderssons Onguma Private Game Reserve (Bush suites)
Arrivals & Departures
Departure / Airport Check-In Procedures
Please arrive at the airport for your international flight three hours prior to departure and have access to your passport and airline E-ticket confirmation. Do not pack your passport or other travel documents in your checked luggage. Be certain that the check-in agent properly tags your bags through to your final destination, if allowed, and that you have all baggage and E-ticket receipts.
Arrival / Departure Transfers
Transfers and assistance between airports and group hotels are arranged for participants arriving and departing on group dates. However, if you are arriving prior to the group arrival day and have booked additional night(s) at our group hotel, a transfer from the airport to the hotel will be provided. Airlines change flight times frequently and our air department will send you any updates for flights booked through Zegrahm as they are received from the carrier. Still, we recommend reconfirming the departure time of your flights with the airline directly within 24 hours of departure. This can be done easily online and will ensure you arrive at the airport with plenty of time to board your flight.
If you are booking your own flights or accommodation, please forward a copy of your flight itinerary to Zegrahm Expeditions, as well as contact information where you can be reached prior to and after the program.
For your international flights to and from Windhoek, Namibia, please check for luggage weight restrictions with your airline provider or our air department if you are booking your international air arrangements through Zegrahm.
Internal Baggage Restrictions
Due to restrictions on the charter flights within this program, luggage is restricted to:
- 1 piece of checked duffel-type luggage (44 lbs./20 kg)
- 1 soft sided carry-on item (11 lbs./5 kg)
Please Note: We recommend guests reduce the total weight of their baggage by 10 lbs. prior to the first charter flight in order to accommodate the purchase of local artisan goods. Excess luggage can be stored at the Hilton Windhoek Hotel.
Please make sure you send your weight information to your Expedition Advisor and follow the luggage restrictions listed. Charter flights follow weight limit restrictions for small planes for your safety. Most airfields are at a higher elevation and in warm/hot climates. This, in addition to their physical size, reduces capacity on these flights.
Most airlines strictly enforce their baggage regulations. Excess baggage charges, which can be substantial, are the personal responsibility of each participant.
Please use only soft-sided luggage as it is easier to store. Your carry-on bag should include anything you may need in transit. We recommend that you carry essential toiletries and prescription medications on board the flight, as well as a change of clothing appropriate for the initial activities of our itinerary, so that you will be more comfortable in the unlikely event that your baggage is delayed in transit or is slow to be delivered to your room upon arrival.
Temperatures can range from 60-90ºF (16-32ºC) during the day to low 50sºF (10ºC) in the early mornings, evenings, and nights in some locations.
The following are average high/low temperatures in September and October for selected locations on our itinerary:
|Windhoek||84ºF (29ºC)||54ºF (12ºC)|
|Fish River Canyon||88ºF (31ºC)||56ºF (13ºC)|
|Swakopmund||66ºF (19ºC)||50ºF (10ºC)|
|Kunene-Hartmann Valley||91ºF (33ºC)||60ºF (16ºC)|
As of April 2019, the exchange rates are as follows:
|$1 U.S. Dollar||14.43 Namibian Dollars (NAD)|
|$1 U.S. Dollar||14.15 South African Rand (ZAR)|
Both Namibian Dollars and South African Rand are equal in value and are accepted in Namibia. Please note that Namibian dollars are not easily exchanged outside of Namibia.
If you have a Visa or MasterCard debit or credit card, ATMs are the best option for obtaining local currency. Ensure you have a four-digit PIN (Personal Identification Number) for your debit or credit card to withdraw currency at ATMs. Due to the remote nature of this expedition, access to ATMs will be very limited.
As a reminder, itinerary related expenses have been included in the price of your trip. Therefore, we recommend that you carry most of your money in smaller denominations.
You will receive your pre-departure information—including a complete packing list and gear certificate—approximately five months prior to departure. Final documents—including a final itinerary, contact list, and staff biographies—will be sent approximately one month prior to departure.
The electrical current in Namibia is:
- 220V/50Hz with electrical outlet types D & M
PLEASE NOTE: Most modern electronics (cell phones, computers, and tablets) are dual voltage and don’t require a converter and adapter. Some appliances, such as video camera battery packs, require heavy-duty converters rather than the normal travel type. Please check your equipment to be sure you bring what is necessary for your personal needs.
International flights are not included in the cost of expedition; however, Zegrahm has a fully-staffed air department that can assist you with flight arrangements. You will need to purchase airfare from your home city/Windhoek, Namibia, and Windhoek, Namibia/home city. For more detailed information, please contact our in-house air department for fare quotes, reservations, or other air-related questions.
Namibia only requires proof of yellow fever vaccination if you are arriving from a country with risk of yellow fever. Please consult with your physician before receiving the yellow fever vaccination, and refer to the following World Health Organization link for more information on yellow fever requirements: https://www.who.int/ith/en/
Yellow fever vaccinations, valid for life, must be given at official centers designated by your state’s health departments. The International Certificate of Vaccination must be validated by the center that administers the vaccine and carried with you on your trip.
Malaria prophylaxis is also recommended for some travelers to Namibia. Please consult with your physician, as this recommendation will vary by guest and can only be advised by a medical professional. Your best protection from insect bites is prevention. Cover exposed skin by wearing long-sleeved shirts, long pants, and hats. We urge you to bring an adequate supply of both insect bite relief products and insect repellent containing DEET, Picaridin, IR3535 or Oil of Lemon Eucalyptus (OLE).
Be sure to bring a sufficient amount of your personal medications, as we will not have access to pharmacies while in the remote areas of this expedition.
We suggest that you contact your physician or local health center for current and other information concerning health precautions, immunizations, and prescriptions based on your physical condition and medical history. Your doctor may recommend a flu shot, Hepatitis A, Tetanus, and other routine vaccinations. This will vary by guest and can only be advised by a medical professional.
To prevent dehydration, drink plenty of fluids whenever you can, not just when you are thirsty as this can help prevent a range of medical problems associated with traveling. Take precautions to avoid overexposure to the sun by bringing a sun hat with a wide brim or scarf, polarized sunglasses, and a high-SPF sunscreen.
In case of serious injury or illness while traveling, it is important to understand that satisfactory medical facilities may not exist nearby. Should you require emergency medical care, it may be necessary to depart the country by international medical evacuation services. The cost of our expedition includes $100,000 of emergency evacuation cover and $25,000 cover for medical expenses. If you would like request more information about this policy, please contact our office at 206. 285.4000, or you can review the pamphlet given in your final documents package.
The information herein is a guideline and is subject to change without notice. Contact your physician or local health center for current and other information concerning health precautions, immunizations, and prescriptions based on your physical condition and medical history.
Internet & Phone
Your final documentation will include contact information for our group hotels.
Following are local times that apply to this expedition when it is 7:00 a.m. on the North American West Coast:
|7:00 a.m.||Seattle, Washington (PDT)|
|10:00 a.m.||New York, New York (EDT)|
|4:00 p.m.||Windhoek, Namibia (CAT)|
Should you have any particular dietary needs, or life-threatening allergies, please let us know on your Personal Information Form, and we will do our best to prepare for them; Unfortunately, kosher meals cannot be accommodated.
We are pleased to offer one of the most generous and flexible travel dining plans imaginable: dine wherever you wish, and we’ll pick up the bill! There are no limits on where you dine or the price of a meal as it’s all included except for caviar and alcohol. Please Note: Dine-Around opportunities will be limited in remote locations on this itinerary.
It is essential to maximize the versatility of your travel wardrobe by packing clothing that can be layered. Wash-and-wear, lightweight fabrics are recommended. As you pack, consider your own internal thermostat and adjust accordingly.
Some laundry service is available and by using it, you can limit yourself to fewer outfits and not be inconvenienced by an overabundance of clothing.
Dress in the safari camps and in the lodges is causal and informal. You will not need formal clothing, such as a jacket and tie, while on safari. Your clothes should be rugged, lightweight, comfortable, and casual. It should be neutral, muted colors such as tan, khaki, and bush green. Camouflage-patterned clothing is not allowed as it is associated with the military. Navy blue and black can attract insects, and bright colors, like white, orange, and red should be avoided, as they alert wildlife to our presence and can cause them to shy away. Denim is also discouraged. Remember, your hat should also be neutral-colored.
For protection against insect bites, long pants and long-sleeved shirts are useful. Bring along insect repellent with a high concentration of DEET. You may also consider permethrin spray, which can be applied directly to your clothing before departure and lasts up to three washings or consider clothing with insect-repellent already bonded to the fabric, such as Buzz Off clothing.
Come prepared for warm weather and strong sunshine. Bring adequate sun-protective clothing and gear. Wear hats and polarized sunglasses and use sun block, as we will be out for extended periods of time. A warm jacket will be needed for the mornings and evenings.
Excursions will involve a moderate amount of walking over uneven ground. Sturdy walking shoes with thick soles or light hiking boots are recommended for walking on the often-rough terrain. Make sure your shoes or boots are well broken-in before your trip.
Passport & Visa Requirements
A valid passport is required for participation in this program. It must be valid for at least six (6) months after you return home, through April 8, 2020. If you do not have a passport, or if it is not valid for the correct length of time, you should apply for one as soon as possible. You need to have a minimum of 6 blank pages available for entry/exit stamps in your passport. If your passport is nearly full, and you have insufficient pages for this expedition, then a new passport must be obtained. We suggest that you carry extra passport photos and a photocopy of your passport’s information page when you travel.
Visas are required for entry into Namibia for U. S. citizens. A planeside visa is available for tourists for stays up to 90 days.
PLEASE NOTE: Citizens of countries other than the U.S. should check with the nearest consulates for specific visa and entry requirements for their entire itinerary, including both the group arrangements and any travel prior to or after the program.
Payments & Cancellations
A deposit totaling 25% of the expedition fare will reserve a place for you on this Zegrahm program. The balance of the expedition fare is due 120 days prior to departure. Air fare is due at the time tickets are issued. All prices are quoted in US dollars and must be paid in US dollars.
Cancellation & Refund Policy
Notification of cancellation must be received in writing by Zegrahm. At the time we receive your written cancellation, the following penalties will apply:
- 180 days or more prior to departure: $750 per person
- 120 through 179 days prior to departure: 25% of expedition fare
- 1 through 119 days prior to departure: 100% of expedition fare
Please note, fees associated with cancelled airline tickets are in addition to this and will be clearly outlined for you on your flight itinerary.
Trip Cancellation & Interruption Insurance
We strongly advise that all travelers purchase trip cancellation and interruption insurance to protect themselves from an unforeseen emergency that may force you to cancel or leave an expedition while it is in progress. Information describing coverage will be sent to you upon receipt of your deposit for the expedition. Unfortunately, we are unable to offer insurance to guests residing outside the United States.
With Our Compliments
We are pleased to offer complimentary amenities to our explorers, so they can be fully prepared before departing on one of our expeditions. A gift certificate to our Zegrahm Store will offer you the opportunity to purchase essential trip gear from our store. The certificate will be emailed to you approximately five months prior to departure. Please refer to the gift certificate for more details.