Before You Go
For most activities, a relatively low level of exertion is required. You will need to climb into and out of Zodiacs for excursions ashore (staff and crew members will be on hand to assist). Ashore, you must be able to walk moderate distances over rough terrain (rocky, uneven beaches and occasional ice and snow). Temperatures will range from 35 – 50ºF throughout our voyage. Please note, however, that on the water, temperatures can often feel a bit cooler.
Trip Preparation: Gear Up!
When the High Arctic is calling, be sure to pack this ultralight, waterproof day pack, a favorite for its thoughtful storage pockets, roll-top waterproof closure, and breathable, supportive straps. Hike to your heart’s content and explore by Zodiac without being weighed down or compromising the safety of your gear.
Please pay close attention to the following sections: Passport and Visa Requirements, Health Information, and Baggage Allowance.
For most activities, a relatively low level of exertion is required. You will need to climb into and out of Zodiacs for excursions ashore (staff and crew members will be on hand to assist). Ashore, you must be able to walk moderate distances over rough terrain (rocky, uneven beaches and occasional ice and snow). Temperatures will range from 35-60°F throughout our voyage. Please note, however, that on the water, temperatures can often feel a bit cooler.
Arrivals & Departures
Departure / Airport Check-In Procedures
Please arrive at the airport for your international flight at least two hours prior to departure and have access to your passport and airline E-ticket confirmation. Do not pack your passport or other travel documents in your checked luggage. Be certain the check-in agent properly tags your bags through to the final destination allowed, and that you have all baggage and E-ticket receipts.
Please contact Zegrahm at 1.800.628.8747 or 206.285.4000 should you encounter significant delays or problems en route. Proceed to your airline’s ticket counter or flight gate for immediate assistance. Advise Zegrahm of all changes to your arrival at your destination city so that we may inform our expedition staff.
Arrival / Departure Transfers
Transfers and assistance between airports and group hotels are arranged for participants arriving and departing on group dates only. If you are arriving prior to the group day and Zegrahm Expeditions has booked additional night(s) at our group hotel, an airport transfer will be provided.
If you are handling your own travel arrangements, please forward a copy of your itinerary to Zegrahm Expeditions as well as contact information where you can be reached prior to and after the program.
Airline baggage limitations and charges for checking bags vary by airline, destination, and class of service you are traveling. If you have purchased your tickets from Zegrahm Expeditions and have questions, please contact our Air Department for the specific allowances and limitations. If you have booked your own arrangements you will need to visit the airline website or contact the airline directly.
PLEASE NOTE: Most airlines strictly enforce their baggage regulations. Excess baggage charges, which can be substantial, are the personal responsibility of each participant.
We recommend the use of soft-sided luggage, as it is easier to store. Your carry-on bag should include anything you may need in transit. We recommend that you carry with you essential toiletries, prescription medications, and a change of clothing appropriate for the initial activities of our itinerary so that you will be more comfortable in the unlikely event your baggage is delayed in transit or is slow to be delivered to your room upon arrival.
Although it will be early fall with temperatures to match in Edmonton, our expedition takes place in northern locations, and the higher latitudes may still be at or below freezing. Some precipitation occurs at locations on our itinerary, so you will want some lightweight, wet-weather gear. Come prepared for temperature and weather extremes.
The following are average high/low temperatures for selected locations on our itinerary:
The U.S. dollar is the standard currency on board the Sea Adventurer. Your voyage includes most necessities; therefore, we strongly recommend that you carry most of your spending money in smaller denominations. At the end of your voyage, you may settle your onboard account with your Visa, MasterCard, or American Express credit card. The Sea Adventurer will charge your credit card in U.S. dollars and your bank will convert the charge to the currency it honors. Greenland utilizes the Denmark kroner.
As of April 2015 the exchange rates for $1 US dollar (USD) are as follows:
• 1.24 Canadian dollar (CAD)
• 6.83 Danish krone (DKK)
ATMs are a good option for obtaining local currency in some areas if you have a Visa or MasterCard debit or credit card, although access to ATMs varies greatly from country to country. Please have some cash available as back up. Also ensure you have a four-digit PIN (Personal Identification Number) for your debit or credit card if you wish to obtain currency at ATMs. Please note that some vendors require your credit card PIN in lieu of signature.
You will receive your Pre-Departure Packet—including a Personal Information Form that will need to be returned to Zegrahm, a complete packing list, reading list, and gift certificates—approximately five months prior to departure. Final documents—including a final itinerary, contact list, and staff biographies—will be sent approximately one month prior to your departure.
The electrical current in Greenland, Denmark, and onboard the Sea Adventurer is 220V / 60Hz with two, round plugs. If you are bringing standard, North American appliances with you, bring a converter and an adapter.
Extending Your Stay
Interested in extending your stay? Speak with one of our Expedition Advisors to find out how easy it is for you to stay an extra night or two. Or, our Private Travel department is available to design customized extended stays for individuals, families, and groups of friends—the same horizon-broadening adventures and life-changing experiences as our group expedition, but on a flexible, intimate, and personalized scale. Call 800.628.8747 or 206.285.4000 for more information.
Flights are not included in the cost of expeditions; however, Zegrahm Expeditions has a fully-staffed air department that can assist you with flight arrangements.
You will need to purchase airfare from your home city/Edmonton/Kugluktuk and Kangerlussuaq/Copenhagen/home city. For more detailed information, please contact our in-house Air Department for fare quotes, reservations, or other air-related questions.
At this time no inoculations or prophylaxes are required in conjunction with this expedition.
Be sure to bring a sufficient amount of your personal medications as pharmacies are not found in the remote areas of this expedition.
In case of serious injury or illness while traveling, it is important to understand that satisfactory medical facilities may not exist nearby. Should you require emergency medical care, it may be necessary to depart the country by international medical evacuation services. The cost of your expedition includes $100,000 in emergency evacuation and $25,000 in medical expense. Details of this policy are available online at www.travelguard.com/zegrahm.
The information herein is a guideline and is subject to change without notice. Contact your physician or local health center for current and other information concerning health precautions, immunizations, and prescriptions based on your physical condition and medical history.
Internet & Phone
The Sea Adventurer has computers with Internet access as well as Wi-Fi in the main lounge. Vouchers to access the Wi-Fi can be purchased at reception and cost approximately U.S. $25 for 30MB of data. Please note that Internet connections aboard the ship are low-bandwidth and intermittent.
All suites are equipped with a telephone. Rates will be provided onboard.
Your final documentation will include contact information for the ship, including phone and fax numbers as well as email addresses.
Following is a sample of local times during this expedition when it is 7:00A.M. on the North American west coast:
|10:00a.m.||New York, NY|
Should you have any dietary needs, please let us know on the Personal Information Form included with the Pre-Departure packet, and we will do our best to prepare for them. Unfortunately kosher meals cannot be accommodated.
It is essential to maximize the versatility of your travel wardrobe by packing clothing that can be layered. Wash-and-wear, lightweight, natural fabrics are recommended. As you pack, consider your own internal thermostat and personal tastes and adjust accordingly.
Laundry service is available, and by using it you can limit yourself to just four or five outfits and not be inconvenienced by an overabundance of clothing.
Clothing on Board
The ship is air-conditioned and heated throughout, with individual controls in each cabin. Comfortable and casual clothing, in the expedition spirit, is recommended.
Typically there are two occasions on board when you may wish to wear slightly more formal attire: the captain’s welcome aboard and farewell cocktail parties followed by dinner. On these two occasions, women may choose to wear a dress or other appropriate, dressy attire, and men, possibly a jacket and tie. The degree of dress is in accordance with one’s personal preference.
It is necessary to be prepared for the conditions you may encounter on excursions. Lightweight long-sleeved shirts and long pants serve a dual purpose, as protection from sunlight as well as insects. Silk or cotton turtlenecks and sweaters that can be layered on top will add warmth. Plan to dress in layers.
You will receive a complete Packing List with your Pre-Departure Packet, approximately five months prior to departure.
Waterproof, knee-high boots are essential on wet landings, as you will be stepping from the Zodiac onto shore in wet or surf conditions. If your feet get wet, they will lose heat rapidly, so your boots need to be waterproof. Do not bring “moon boots” or leather boots. Once ashore, excursions can involve a fair amount of walking and hiking over uneven terrain and on trails, where paths may be damp. Where conditions warrant, your Expedition Leader will advise when walking or hiking shoes are able to be used. Make sure your hiking shoes or boots are sturdy with non-skid soles.
Passport & Visa Requirements
A valid passport is required for participation in this program. It must be valid for three (3) months after you return home, through December 23, 2015. If you do not have a passport, or if it is not valid for the correct length of time, you should apply for one as soon as possible. You need to have a minimum of four blank pages available for entry/exit stamps in your passport and secure additional pages if necessary. We suggest that you carry extra passport photos and a photocopy of your passport’s information page when you travel.
Visas are not required of U.S. and Canadian nationals for entry into Canada, Greenland, or Denmark.
If you are traveling independently of the group or to any other countries prior to or after the voyage, check the entry and visa requirements with the local consulates of each country you plan on visiting.
PLEASE NOTE: Nationals of countries other than the U.S. should check with the nearest consulates for specific visa and entry requirements for their entire itinerary, including both the group arrangements and any travel prior to or after the program.
Payments & Cancellations
A deposit totaling 25% of the expedition fare will reserve a place for you on this Zegrahm program. The balance of the expedition fare is due 120 days prior to departure. Air fare is due at the time tickets are issued. All prices are quoted in U.S. dollars and must be paid in U.S. dollars.
Cancellation & Refund Policy
Notification of cancellation must be received in writing by Zegrahm. At the time we receive your written cancellation, the following penalties will apply:
• 180 days or more prior to departure: $750 per person
• 120 through 179 days prior to departure: 25% of expedition fare
• 60 through 119 days prior to departure: 50% of expedition fare
• 1 through 59 days prior to departure: 100% of expedition fare
Please note, fees associated with cancelled airline tickets are in addition to this and will be clearly outlined for you on your flight itinerary.
Trip Cancellation and Interruption Insurance
We strongly advise that all travelers purchase trip cancellation and interruption insurance to protect themselves from an unforeseen emergency that may force you to cancel or leave an expedition while it is in progress. Information describing coverage will be sent to you upon receipt of your deposit for the expedition. Unfortunately we are unable to offer insurance to guests residing outside the United States.
With Our Compliments
We are pleased to offer complimentary amenities to our explorers so they can be fully prepared before departing on one of our expeditions. Gift certificates to our Zegrahm Store and Longitude Books will offer you the opportunity to purchase items from our store along with books or maps suggested in the highly recommended titles sent. The certificates will be sent in your Pre-Departure Packet approximately five months prior to departure. Please refer to the gift certificates for more details.