Before You Go
Travel will be by small charter aircraft as well as Land Rovers and game-drive vehicles. Participants should be aware that the game drives are often over bumpy surfaces and can sometimes be long and strenuous. The nights spent on safari will be in tented accommodations. These tents are en suite and are designed to the highest standards and are quite comfortable, with hot and cold water and showers in the adjoining bathroom area. Many have separate lounge and bar areas that overlook the surrounding plains, which adds to the excitement and ambiance of being on safari. It should be noted, however, that there are no fences around the camps, and animals of all sizes are sometimes encountered within the camp boundaries.
Please pay close attention to the following sections: Passport and Visa Requirements, Health Information, and Baggage Allowance.
This program does not require a high degree of physical fitness. For most activities, a moderate level of exertion is required. However, a certain amount of agility is required to get in and out of boats, safari vehicles, and small planes. Some of the camps and lodges used during this program are laid out over large areas, have uneven steps in and out of buildings, and no handrails. To fully enjoy this program, participants should be in good general health and able to walk reasonable distances, as there may be occasional safaris on foot.
Arrivals & Departures
Departure / Airport Check-In Procedures
Please arrive at the airport for your international flight three hours prior to departure. Do not pack your passport or other travel documents in your checked luggage. Be certain that the check-in agent properly tags your bags through to your final destination, if allowed, and that you have all baggage and E-ticket receipts.
Arrival / Departure Transfers
Transfers and assistance between airports and group hotels are arranged for participants arriving and departing on group dates. However, if you are arriving prior to the group arrival day and have booked additional night(s) at our group hotel, a transfer from the airport to the hotel will be provided.
Airlines change flight times frequently and our air department will send you any updates for flights booked through Zegrahm as they are received from the carrier. Nevertheless, we recommend reconfirming the departure time of your flights with the airline directly within 24 hours of departure. This can be done easily online and will ensure you arrive at the airport with plenty of time to board your flight.
If you are booking your own flights or accommodations, please forward a copy of your flight itinerary to Zegrahm Expeditions, as well as contact information where you can be reached prior to and after the program.
For your international flights, please check for luggage weight restrictions with your airline provider or our air department if you are booking your international air arrangements through Zegrahm.
On your international flight, your carry-on bag should include anything you may need in transit. We recommend you carry on essential toiletries, prescription medications, and a change of clothing appropriate for the initial activities of our itinerary in the unlikely event your baggage is delayed or is slow to be delivered.
Internal Flight Baggage Restrictions
Due to restrictions on scheduled flights within this program, baggage is restricted to one piece of checked luggage, and one carry-on; each participant is allowed 33 pounds (15 kilograms) of total weight. Any excess luggage left in Kilimanjaro, due to charter plane weight restrictions, will be securely stored by our local vendor and retrieved in Kilimanjaro upon our return.
If you purchase items en route, you may need to arrange to have the items shipped home in order to remain within these limits. Only soft-sided bags will be accepted—no wheels, frames, or rigid structures can be transported as flexibility of the bag is limited and restricts physical loading into the aircraft.
IMPORTANT: Please take these weight restrictions seriously as it will delay the group if any participants have to unpack and reorganize their belongings. Local authorities set the weight limit for these small bush planes. There are no exceptions to the limits listed above, and your pilot reserves the right to refuse overweight bags. All luggage will be weighed and any weight over the limit will not be carried. These restrictions are in place for your safety.
Tanzania is generally pleasant throughout the year—warm to hot days with cool to warm nights. Please be advised that, in addition to the destinations listed below, we will be visiting remote areas that are prone to cooler temperatures during the evenings and early mornings. Please note that early morning game drives will be in an open jeep, so dress accordingly. Consider your own internal thermostat and personal comfort when packing as temperatures could be cooler than expected.
The following are average high/low ºF (ºC) temperatures in February for selected locations on our itinerary:
|Kilimanjaro, Tanzania||91ºF (33ºC)||67ºF (19ºC)|
|Ndutu, Tanzania||84ºF (29ºC)||62ºF (17ºC)|
As of September 2019, the exchange rate is as follows:
|$1 U.S. dollar (USD)||2,299 Tanzanian shilling (TZS)|
Access to ATMs is limited, and they are unavailable in the remote destinations we will be visiting. Please carry smaller cash denominations as most merchants will require local currency. Also, ensure you have a four-digit PIN (Personal Identification Number) for your debit or credit card if you wish to obtain currency at ATMs at the airport.
All USD notes must be dated 2008 or newer, in good, clean condition, with no tearing or writing to be accepted.
As a reminder, itinerary related expenses have been included in the price of your trip. Therefore, we recommend that you carry most of your money in smaller denominations.
You will receive your pre-departure information—including a complete packing list and gear certificate—approximately five months prior to departure. Final documents—including a final itinerary, contact list, and staff biographies—will be sent approximately one month prior to departure.
The electrical current in Tanzania is as follows:
- 230V/50Hz with electrical outlet types G & D
During this expedition, there will be insufficient electricity available at the permanent tented camps to power electronic appliances, so we ask that you not take them on safari. Fortunately, there will be facilities for recharging batteries at the camps. It is advised to bring a spare battery, charging unit, converter, and adapter.
International flights are not included in the cost of your expedition; however, Zegrahm Expeditions has a fully staffed air department that can assist you with flight arrangements. You will need to purchase airfare from your home city/JRO Airport near Arusha, Tanzania and JRO Airport near Arusha, Tanzania/home city. For more detailed information, please contact our in-house air department for fare quotes, reservations, or other air-related questions.
All gratuities for hotel staff, local guides, and drivers associated with our itinerary are included in the cost of your expedition. Gratuities for extra services outside of group arrangements are your own responsibility.
A yellow fever vaccination is only required for entry into Tanzania IF travelers are arriving from countries with risk of yellow fever transmission. Yellow fever vaccinations, valid for life, must be given at official centers designated by your state’s health departments. You may refer to the following World Health Organization link for more information on yellow fever: https://www.who.int/csr/disease/yellowfev/en/
Malaria prophylaxis is also recommended for travelers to East and Southern Africa. Please consult with your physician, as malaria prophylaxis recommendations will vary by guest and can only be advised by a medical professional. Your best protection from insect bites is prevention. Cover exposed skin by wearing long-sleeved shirts, long pants, and hats. We urge you to bring an adequate supply of both insect bite relief products and insect repellent containing DEET, Picaridin, IR3535 or Oil of Lemon Eucalyptus (OLE).
Be sure to bring a sufficient amount of your personal medications, as we will not have access to pharmacies while in the remote areas of this expedition.
We suggest that you contact your physician or local health center for current and other information concerning health precautions, immunizations, and prescriptions based on your physical condition and medical history. Your doctor may recommend a flu shot, Hepatitis A, Tetanus, and other routine vaccinations. This will vary by guest and can only be advised by a medical professional.
During our program, all food and drink included in our itinerary and at our camps is perfectly safe. However, tap water is best avoided. Bottled water will be provided.
To prevent dehydration, drink plenty of fluids whenever you can, not just when you are thirsty as this can help prevent a range of medical problems associated with traveling. Take precautions to avoid overexposure to the sun by bringing a sun hat with a wide brim or scarf, polarized sunglasses, and a high-SPF sunscreen.
In case of serious injury or illness while traveling, it is important to understand that satisfactory medical facilities may not exist nearby. Should you require emergency medical care, it may be necessary to depart the country by international medical evacuation services. The cost of our expedition includes $100,000 of emergency evacuation and $25,000 for medical expenses. If you would like to request more information about this policy, please contact our office at 206.285.4000, or review the pamphlet included in your final documents package.
The information herein is a guideline and is subject to change without notice. Contact your physician or local health center for current and other information concerning health precautions, immunizations, and prescriptions based on your physical condition and medical history.
Internet & Phone
Due to the remote nature of some of the areas we will be staying, you will not always have access to Wi-Fi. It is highly unlikely you will have cell service during this expedition. Iridium phones have been known to work on occasion but are not a reliable means of communication.
Following are local times that apply to this expedition when it is 7:00 a.m. on the North American west coast:
|7:00 a.m.||Seattle, WA (PST)|
|10:00 a.m.||New York, NY (EST)|
|6:00 p.m.||Tanzania (EAT)|
Professional cooks prepare the food on all safaris, and all safari camps also feature a fully stocked bar. All non-alcoholic beverages are included on game drives and boat trips, as well as complimentary beer and house wines at lunch and dinner. Additional beverages are not included in the cost of the program.
Should you have any particular dietary needs, or life-threatening allergies, please let us know on your Personal Information Form, and we will do our best to prepare for them. Unfortunately, kosher meals cannot be accommodated.
It is essential to maximize the versatility of your travel wardrobe by packing clothing that can be layered. Wash-and-wear, natural fabrics are recommended. As you pack, consider your own internal thermostat and personal tastes and adjust accordingly.
Most of our accommodations offer laundry service, excluding undergarments. Dry cleaning is not available. Please remember to have any laundry cleaned one day ahead, so it will be returned in time for group checkout.
Please Note: Tanzania, Kenya, and Zanzibar are enforcing a ban on plastic bags in an effort to reduce global plastic waste. The ban will apply to importation, production, sale, and use of all plastic bags.
Please be sure that your checked luggage and carry-on does not contain any plastic bags before departing on your journey. The ban on plastic will also apply to anything purchased in airports/duty free and includes small plastic Ziplock bags used to carry toiletries. You may carry one Ziplock bag to hold toiletries, which is required by airlines as they are expected to remain in the permanent possession of visitors and are not expected to be disposed of in the country. Should you have any other plastic bags on your person upon arrival, they must be left on the aircraft or you may be subject to substantial fines. Reusable alternatives are available in stores to replace the use of plastic bags.
Rugged, lightweight, comfortable, and casual clothing that can be layered is most suitable. Bring light-weight materials (denim is discouraged). A warm jacket will be needed for cool morning and evening game drives. Also, come prepared for warm weather and strong sunshine in the afternoons. Bring adequate sun protective clothing and gear. Wear hats, polarized sunglasses, and use sun block, as we will be outside for extended periods of time. Comfortable walking or jogging shoes are suitable. You may change to more casual shoes in the evenings. Thongs or sports sandals, such as Tevas, can double as slippers.
Dress in the safari camps and in the lodges is causal and informal. A warm jacket will be needed for cool morning and evening game drives. Your clothes for safari should ideally be in neutral, muted colors such as tan, khaki, and bush green. Navy blue and black can attract insects and bright colors, such as white, orange, and red should be avoided, as they alert wildlife to our presence and can cause them to shy away. Camouflage-patterned clothing is not allowed as it is associated with the military. Your hat should be neutral-colored as well. Comfortable walking or jogging shoes are suitable. You may change to more casual shoes in the evenings. Thongs or sports sandals, such as Tevas, can double as slippers.
For protection against insect bites, bring long pants, long-sleeved shirts, and insect repellent with a high concentration of DEET. Also, consider permethrin spray, which can be applied directly to your clothing before departure and lasts up to three washings, or clothing with insect-repellent already bonded to the fabric, such as Buzz Off clothing.
Passport & Visa Requirements
A valid passport is required for participation in this program. It must be valid for six months after you return home,throughAugust 16, 2020. If you do not have a passport, or if it is not valid for the correct length of time, you should apply for one as soon as possible. You need to have a minimum You need to have a minimum of 3 blank pages, with two consecutive blank pages outside of “Observations” or “Amendment and Endorsements” pages for Tanzania available for entry/exit stamps in your passport.
A visa is required for U.S. Citizens for entry into Tanzania. You should apply for an E-visa before departure at https://eservices.immigration.go.tz/visa/.
Please contact the relevant visa issuing authority in your region for further details regarding validity duration and entry requirements.
PLEASE NOTE: Nationals of countries other than the U.S. should check with the nearest consulates for specific visa and entry requirements for their entire itinerary, including both the group arrangements and any travel prior to or after the program.
Payments & Cancellations
A deposit totaling 25% of the expedition fare will reserve a place for you on this Zegrahm program. The balance of the expedition fare is due 120 days prior to departure. Air fare is due at the time tickets are issued. All prices are quoted in U.S. dollars and must be paid in U.S. dollars.
Cancellation & Refund Policy
Notification of cancellation must be received in writing by Zegrahm. At the time we receive your written cancellation, the following penalties will apply:
- 180 days or more prior to departure: $750 per person
- 120 through 179 days prior to departure: 25% of expedition fare
- 1 through 119 days prior to departure: 100% of expedition fare
Please note, fees associated with cancelled airline tickets are in addition to this and will be clearly outlined for you on your flight itinerary.
Trip Cancellation & Interruption Insurance
We strongly advise that all travelers purchase trip cancellation and interruption insurance to protect themselves from an unforeseen emergency that may force you to cancel or leave an expedition while it is in progress. Information describing coverage will be sent to you upon receipt of your deposit for the expedition. Unfortunately, we are unable to offer insurance to guests residing outside the United States.
With Our Compliments
We are pleased to offer complimentary amenities to our explorers so they can be fully prepared before departing on one of our expeditions. A gift certificate to our Zegrahm Store will offer you the opportunity to purchase essential trip gear from our store. The certificate will be emailed to you approximately five months prior to departure. Please refer to the gift certificate for more details.