Before You Go
Travel will be by small charter aircraft as well as jeeps, minivans, and game-drive vehicles. Participants should be aware that the game drives are often over bumpy surfaces and can sometimes be long and strenuous. For most activities, a relatively moderate level of exertion is required. You will visit Namibia during the dry season, when it is generally cool and pleasant, with clear skies. Average daily temperatures will be approximately 70°F to 85°F during the day, but nights can be quite chilly.
Trip Preparation: Gear Up!
Allowing you to nimbly explore Namibia’s wild coast, otherworldly deserts, and rugged mountains, these quick-drying, lightweight pants quickly transform from pants to shorts with a zip of the wrist. They’re especially styled for the female traveler, pack conveniently small, and have an abundance of pockets, for everything from your smart phone to a healthy snack.
Please pay close attention to the following sections: Passport and Visa Requirements, Health Information, and Baggage Allowance.
Travel will be by small charter aircraft as well as jeeps, minivans, and game-drive vehicles. Participants should be aware that the game drives are often over bumpy surfaces and can sometimes be long and strenuous. For most activities, a relatively moderate level of exertion is required. You will visit Namibia during the dry season, when it is generally cool and pleasant, with clear skies. Average daily temperatures will be approximately 70°F to 80°F during the day, but nights and early mornings can be quite chilly.
Should you have any physical limitations, please notify us in advance of your departure.
Arrivals & Departures
Departure / Airport Check-In Procedures
Please arrive at the airport for your international flight at least two hours prior to departure and have access to your passport and airline E-ticket confirmation. Do not pack your passport or other travel documents in your checked luggage. Be certain the check-in agent properly tags your bags through to the final destination allowed, and that you have all baggage and E-ticket receipts.
Please contact Zegrahm at 1.800.628.8747 or 206.285.4000 should you encounter significant delays or problems en route. Proceed to your airline’s ticket counter or flight gate for immediate assistance. Advise Zegrahm of all changes to your arrival at your destination city so that we may inform our expedition staff.
Arrival / Departure Transfers
Transfers and assistance between airports and group hotels are arranged for participants arriving and departing on group dates only. If you are arriving prior to the group day and Zegrahm Expeditions has booked additional night(s) at our group hotel in Windhoek, Namibia, an airport transfer will be provided.
Airlines change flight times frequently and Zegrahm will send you any updates from flights booked through Zegrahm as they are received from the carrier. Still, we recommend reconfirming the departure time of your flights with the airline directly within 24 hours of departure. This can be done easily online and will ensure you arrive at the airport with plenty of time to board your flight.
If you are handling your own travel arrangements, please forward a copy of your itinerary to Zegrahm Expeditions as well as contact information where you can be reached prior to and after the program.
Due to restrictions on the charter flights within this program, baggage is restricted to one piece of checked luggage, and one carry-on; each participant is allowed 33 pounds (15 kilograms) of total weight. If you purchase items en route, you may need to arrange to have the items shipped back in order to remain within these limits. Only soft bags will be accepted – no wheels, frames or rigid structures can be transported as flexibility of the bag is limited and restricts physical loading into the aircraft.
These restrictions are in place for your safety. The bush planes used between camps operate within a limited body and luggage weight allowance. Most airfields are at a higher elevation and in warm/hot climates. This, in addition to their physical size, reduces their capacity.
We recommend that you carry with you essential toiletries, prescription medications, and a change of clothing appropriate for the initial activities of our itinerary, so that you will be more comfortable in the unlikely event that your baggage is delayed in transit or is slow to be delivered to your room upon arrival.
PLEASE NOTE: Most airlines strictly enforce their baggage regulations. Excess baggage charges, which can be substantial, are the personal responsibility of each participant.
August falls during the main winter months when Namibia cools down and dries out; the average maximum temperature is in the mid-70s°F, but nights can become cold, dropping below freezing in some desert areas.
If you wish to do your own research on the region’s climate, you may want to check local weather conditions on the Internet or the Weather Channel and Accuweather shortly before departure.
The following are average high/low temperatures in August for selected locations on our itinerary:
Major credit cards (Visa and MasterCard only) may be used at our camps, however, it will not be possible to get cash advances off any credit or debit cards at lodges or camps, so you will need to have some cash available if you wish to make smaller purchases.
As of March 2015, the exchange rate for $1 US dollar (USD) is 11.5 Namibian dollar (NAD).
Most of your expenses have been prepaid; therefore, we recommend that you carry most of your spending money in smaller denominations of U.S. dollars.
You will receive your Pre-Departure Packet—including a Personal Information Form that will need to be returned to Zegrahm, a complete packing list, reading list, and gift certificates—approximately five months prior to departure. Final documents—including a final itinerary, contact list, and staff biographies—will be sent approximately one month prior to your departure.
All electricity runs at 220V in Namibia, with three-prong outlets of the round Type-M variety. However, as there is insufficient electricity available at the permanent tented camps to power appliances, we ask that you not take them on safari. Fortunately, there will be facilities for recharging batteries at the camps. At these locations, you will need to bring a European, round, two-prong adapter and converter if your equipment is not compatible with 220V electricity.
Extending Your Stay
Interested in extending your stay? Speak with one of our Expedition Advisors to find out how easy it is for you to stay an extra night or two. Or, our Private Travel department is available to design customized extended stays for individuals, families, and groups of friends—the same horizon-broadening adventures and life-changing experiences as our group expedition, but on a flexible, intimate, and personalized scale. Call 800.628.8747 or 206.285.4000 for more information.
Certain flights are not included in the cost of expeditions; however, Zegrahm Expeditions has a fully-staffed air department that can assist you with flight arrangements. Since many of our expeditions embark and disembark from remote destinations, the airports that serve these areas often have limited carriers and/or daily flights.
You will need to purchase airfare from your home city/Windhoek and Windhoek/home city. For more detailed information, please contact our in-house Air Department for fare quotes, reservations, or other air-related questions.
A yellow fever vaccination is required for entry into Namibia if arriving within six days after leaving or transiting infected or endemic areas. Please refer to the World Health Organization website for a list of yellow fever endemic countries.
Yellow fever vaccinations, valid for life, must be given at official centers designated by your state’s health departments. The International Certificate of Vaccination must be validated by the center that administers the vaccine and carried with you on your trip. Your local or state health department can provide information regarding the locations and hours of yellow fever vaccination center. No other vaccinations are required for this expedition at this time.
Malaria prophylaxis is recommended for travelers to Namibia and Chloroquine-resistant P.falciparum has been reported. Malaria is widespread, but with a few basic precautions it is easy to avoid.
At this time no inoculations or prophylaxes are required in conjunction with this expedition. Be sure to bring a sufficient amount of your personal medications, as pharmacies are not found in the remote areas of this expedition.
Insect bites can be a problem, and we urge you to bring an adequate supply of both insect repellent and bite relief products.
Protect yourself against the heat and the strong sun. Drink plenty of fluids whenever you can, not just when you are thirsty. By preventing dehydration, you may prevent a range of medical problems associated with traveling. Bottled water will be available throughout the day during the course of the safari. Take precautions to avoid overexposure to the sun. Bring a sun hat with a wide brim or scarf, sunglasses, and a high-SPF sunscreen.
In case of serious injury or illness while traveling, it is important to understand that satisfactory medical facilities may not exist nearby. Should you require emergency medical care, it may be necessary to depart the country by international medical evacuation services. The cost of your expedition includes $100,000 in emergency evacuation and $25,000 in medical expense. Details of this policy are available online at www.travelguard.com/zegrahm.
The information herein is a guideline and is subject to change without notice. Contact your physician or local health center for current and other information concerning health precautions, immunizations, and prescriptions based on your physical condition and medical history.
Internet & Phone
To help you in the event that you must be reached during our expedition, you will be provided with a complete list of our local offices, group hotels, and camp contact information with your final departure documents.
Please bear in mind that communication can be very difficult at times. Safari camps do not offer telephone, fax, e-mail, or radio service except in emergencies.
Following are local times that apply to this expedition when it is 7:00a.m. on the North American west coast:
Seattle, WA (PDT)
|10:00a.m.||New York, NY (EDT)|
Should you have any dietary needs, please let us know on the Personal Information Form included with the Pre-Departure packet, and we will do our best to prepare for them. Unfortunately kosher meals cannot be accommodated.
Professional cooks prepare the food on all safaris. Southern Africans pride themselves on delicious, full-bodied, hearty meals. All safari camps also feature a fully stocked bar. All beverages are included on game drives and boat trips, as well as complimentary beer and house wines at lunch and dinner. Additional beverages are not included in the cost of the program.
It is essential to maximize the versatility of your travel wardrobe by packing clothing that can be layered. Wash-and-wear, lightweight, natural fabrics are recommended. As you pack, consider your own internal thermostat and personal taste and adjust accordingly.
Laundry service is available, and by using it, you can limit yourself to just three or four outfits and not be inconvenienced by an overabundance of clothing.
Rugged, lightweight, comfortable, and casual clothing that can be layered is most suitable. Bring light materials (denim is discouraged). A warm jacket will be needed for the mornings and evenings.
Dress in the safari camps and in the lodges is casual and informal. Your clothes for safari should be in neutral, muted colors such as tan, khaki, and bush green. Navy blue and black can attract insects, and bright colors, like white, orange, and red should be avoided, as they alert wildlife to our presence and can cause them to shy away. Camouflage-patterned clothing is not allowed as it is associated with the military; your hat should also be neutral colored.
For protection against insect bites, long pants and long-sleeved shirts are useful as well. Also, bring along insect repellent with a high concentration of DEET. You may also consider permethrin spray, which can be applied directly to your clothing before departure and lasts up to three washings, or clothing with insect-repellent already bonded to the fabric, such as Buzz Off clothing.
Prepare yourself for warm weather and cool mornings and evenings. Although it may be cooler the sun will be strong. Bring adequate sun protection. Wear hats and use sun block as we will be out for extended periods of time. Comfortable walking or jogging shoes or lightweight hiking boots are suitable. You may welcome a change to more casual shoes for evenings. Thongs or sport sandals, such as Tevas, can double as slippers. You may also want to pack a swimsuit, as some of our lodging will have swimming pools.
You will receive a complete Packing List with your Pre-Departure Packet, approximately five months prior to departure.
Passport & Visa Requirements
A valid passport is required for participation in this program. It must be valid for at least six (6) months after your return home, through February 16, 2016. If you do not have a passport, or if it is not valid for the correct length of time, you should apply for one as soon as possible. Please be sure you have at least one page for each country visited available in your passport for entry/exit stamps, and secure additional pages if necessary. We suggest that you carry a photocopy of your passport’s information page when you travel.
Visas are not required of U.S. citizens for entry into Namibia, per the group arrangements of the expedition. If you are traveling independently of the group or to any other countries prior to or after the expedition, check the entry and visa requirements with the local consulates of each country you plan on visiting.
PLEASE NOTE: Citizens of countries other than the USA should check with the nearest consulates for specific visa and entry requirements for their entire itinerary, including both the group arrangements and any travel prior to or after the program.
Payments & Cancellations
A deposit totaling 25% of the expedition fare will reserve a place for you on this Zegrahm program. The balance of the expedition fare is due 120 days prior to departure. Air fare is due at the time tickets are issued. All prices are quoted in U.S. dollars and must be paid in U.S. dollars.
Cancellation & Refund Policy
Notification of cancellation must be received in writing by Zegrahm. At the time we receive your written cancellation, the following penalties will apply:
- 180 days or more prior to departure: $750 per person
- 120 through 179 days prior to departure: 25% of expedition fare
- 60 through 119 days prior to departure: 50% of expedition fare
- 1 through 59 days prior to departure: 100% of expedition fare
Please note, fees associated with cancelled airline tickets are in addition to this and will be clearly outlined for you on your flight itinerary.
Trip Cancellation and Interruption Insurance
We strongly advise that all travelers purchase trip cancellation and interruption insurance to protect themselves from an unforeseen emergency that may force you to cancel or leave an expedition while it is in progress. Information describing coverage will be sent to you upon receipt of your deposit for the expedition.
Please be aware that this safari may take you into close contact with wild animals. Attacks by wild animals are extremely rare to travelers, but no safari into the African wilderness can guarantee that this will not occur. Please note that the camps are not fenced and animals do wander through the camps at all times. Neither Zegrahm Expeditions, nor any principal or employee, nor any agent or agency, can be held responsible for any injury or accident on the safari.
With Our Compliments
We are pleased to offer complimentary amenities to our explorers so they can be fully prepared before departing on one of our expeditions. Gift certificates to our Zegrahm Store and Longitude Books will offer you the opportunity to purchase items from our store along with books or maps suggested in the highly recommended titles sent. The certificates will be sent in your Pre-Departure Packet approximately five months prior to departure. Please refer to the gift certificates for more details.